Tips for Restaurant Owners on Bookkeeping and Accounting Practices 1

Tips for Restaurant Owners on Bookkeeping and Accounting Practices

Record Keeping

Bookkeeping begins with keeping accurate records of all financial transactions. These should include daily sales, expenses, and accounts payable, including taxes to be paid. Collecting and tracking receipts, ensuring they don’t become lost, stolen, or forgotten, is also vital. Consider using an online or cloud-based accounting software, such as QuickBooks or Xero, which can accurately store and report on all bookkeeping data in a single, easy-to-manage location.

Cash Flow Monitoring

Restaurant owners need to keep a careful eye on their cash flow, managing incoming revenue and outgoing expenses to ensure cash reserves remain positive. Monitor budgeted versus actual expenses to remain on target, including fixed and variable expenses. Keep track of accounts receivable versus accounts payable daily/monthly annually.

Tips for Restaurant Owners on Bookkeeping and Accounting Practices 2

Staffing and Payroll

Employing a team of staff isn’t just about hiring them – it’s also about properly managing their contracts, taxes, and benefits. Restaurants need to ensure they abide by state and federal labor laws, including minimum wage and tax regulations. Investing in robust payroll software which accurately computes employee pay, taxes, and benefits can help streamline this process.

Tax Management

For restaurant owners, tax day can be an overwhelming event. Restaurant owners and managers need to be fully conversant in all tax deadlines, withholding regulations, and payment procedures. It may be beneficial to hire a certified tax professional to help navigate the complexities of local, state, and federal tax regulations. They can also help ensure restaurants receive maximum possible tax deductions, saving money in the long run.

Credit Control and Invoice Management

For DIY bookkeeping, restaurant owners may consider receiving payment as and when a service is provided. This can be problematic if you are dealing with corporate clients, who often require a payable within 30, 60, or 90 days. Investing in robust invoice management software can simplify the process by managing outgoing and incoming invoices in real time. Likewise, credit control procedures should be in place to ensure all outstanding payments are chased and paid on time.

Inventory and Supply Management

Restaurants depend on supply and inventory management to run smoothly. Owners should employ a system that tracks all inventory levels in real-time, including perishable and non-perishable items. This will help prevent over or under-stocking, reduce food waste and prevent over-purchasing. Restaurants should have organized and negotiated contracts with key suppliers to ensure the best possible supply pricing while maintaining quality.


Running a restaurant is more than cooking amazing food – it’s also about effectively managing financial systems, such as bookkeeping, accounting, and inventory management. By ensuring diligent record-keeping, proper cash flow management, accurate payroll and tax management, and optimization of supplier relationships, restaurants will have a sound business foundation to grow and prosper. Find more relevant information about the subject by visiting this carefully selected external resource. restaurant accounting, extra information available.

Read the related posts to enrich your knowledge:

Check out this detailed analysis

Examine this valuable research

Research details